Submission Guidelines

Instructions for Preparing Manuscripts

Scientific Spirits welcomes manuscripts containing results from scientific studies of any aspect of the production and consumption of alcoholic beverages and related topics.

Contact information: Manuscripts may be submitted via email to editor@scientificspirits.org.

Rates

The non-profit educational mission of Scientific Spirits will be supported by page charges. The lead author will be billed a total of $150 for each journal page required to print the submitted manuscript. There is usually 2 to 1 relationship between each page prepared according to the following instructions for authors and the resulting journal formatted and printed page.  Therefore, a typical submitted 16 page manuscript would be published in 8 pages and then would be billed for a total of $1200.

Submission

Manuscripts must be formatted in accordance with the Instructions for Preparing Manuscripts. Those that don’t follow the Instructions will be returned without review.

  • Manuscripts cannot contain previously published information or be submitted for publication elsewhere.
  • Authors must fill out author responsibility forms and copyright transfer agreement since Scientific Spirits will own the copyright of published articles. However, please note that the electronic author forms need only be submitted when the manuscript is accepted for publication.
  • All actual and perceived disclosure and/or conflicts of interests must be stated. In other words, any potential perception or actual conflicts such as receipt of payment for the research from a commercial entity which may profit from the data presented in the article must be stated.

 

Scientific Spirits Author Services

If you need help preparing a manuscript for submission, our Editorial Board offers a unique range of editorial services for a fee, including:

  • Full Editing: Language and clarity editing to improve the content and understandability of your work.
  • Partial Editing: Complete language, grammar, and terminology check to give you a publication-ready manuscript.
  • Translation: Submit your paper in your native language and it will be translated into English which is the language of science.
  • Plagiarism Check: This will ensure that there are no instances of unintentional plagiarism.
  • Graphics Preparation: If you don’t own special graphics software then Scientific Spirits will prepare your graphic figures.
  • Statistical Analysis: If you need statistical analysis of your data then Scientific Spirits can provide this service.

Please note that use of Scientific Spirits Author Services will not be considered on the decision of the peer reviewers.

Formatting

First Time Submissions: Article pages should be submitted only in electronic format.

  1. Cover Letter in PDF format (one page maximum).
  2. Manuscript Text in Word doc file format.
  3. Figures/Images in Power Point  (*.PPT) format.
  4. Supplemental Material which exceeds the page and graphics Scientific Spirits limits in PDF format.
  5. Major Resources Table should be uploaded as an individual Supplemental File in PDF format with the file title “Major Resources Table.”
  6. Supplemental Movies in AVI format that are less than 10 MB.

Accepted Manuscripts

  1. When a manuscript is deemed accepted for publication the text should include in the following order:
  1. Title page with names and affiliations of all the authors and contributors
  2. Abstract, any abbreviations used in the text
  3. Manuscript Introduction
  4. Methods and materials used to generate the data
  5. Results laid out in the same order as the methods and materials were listed
  6. Discussion of the meaning and implications of the Results
  7. Acknowledgment of those that funded, assisted with analysis or writing of the manuscript
  8. References
  9. Figure legends and tables
  10. Figures in PPT format
  11. Supplemental Materialin ONE file in PDF format.
  12. Major Resources Table (available here) should be uploaded as a Supplemental File in PDF format with the file title “Major Resources Table.”
  13. Supplemental Moviesin AVI, MPG or MOV format that are less than 10 MB.

Title page

  1. Full title of manuscript limited to 120 total characters.
  2. Authors’ full names and affiliations
  3. A short title (total characters must not exceed 50, including spaces) to be placed in the header of each page.
  4. A word count of the manuscript, including manuscript text, references and figure legends. As well as a word count of the abstract and total number of figures
  5. The full name, title, and complete address as well as telephone and fax numbers, and email address for the author who may be contacted for more information on the paper.

Abstract

  1. Maximum abstract length is 250 words
  2. Do not use acronyms or abbreviations
  3. Do not use subheadings
  4. Do not cite references
  5. The abstract should include the rationale for the study, a brief description of methods and presentation of significant results, and a succinct interpretation of the data.
  6. Provide five to seven key words for your manuscript that can lead others to your paper using a web search.

Introduction, Methods, Results, Discussion, and Perspectives

Abbreviations

Abbreviations should be defined at the first mention in the text.

Methods

The methods section should provide sufficient detail for the experiments to be reproduced. All references must first be mentioned in the manuscript text before mention in the Supplemental Materials alone. To clarify, any references in the Supplemental Material must first be mentioned in the manuscript text. If the author chooses this option, the methods section in the main manuscript must contain the first paragraph of the methods section and the statistical analysis as a minimum.

Materials and Data Availability:

  1. Please ensure that your manuscript adheres to the ADI Research Council’s’ implementation of the Transparency and Openness Promotion. To allow others to replicate and build on work published in Scientific Spirits, authors should make materials, data, and associated protocols available to readers or list the primary source of materials. Authors must disclose upon submission of the manuscript any restrictions on the availability of materials or information.

Statistics:

  1. A subsection on statistics should be included in the Methods section and the measures of variance, such as standard deviation or standard error, should be indicated.
  2. Methods should be limited to essential new information. To save space for the authors and the journal, if methods have been previously published, the author may refer to that paper and submit copies of that paper as reference material.

Discussion

  1. The Discussion should not restate the results but illuminate and place into perspective the Results. Excessive discussion and conjecture are discouraged.

Perspectives

Authors should include a brief statement (one-page maximum) on how the results and conclusions of the studies may be put into practical use by those who are not scientifically trained.

Acknowledgements

This area is to acknowledge contributions to the manuscripts. All individuals included in this section must provide written acknowledgment to the corresponding author of their agreement to be included. All persons acknowledged must have seen and approved mention of their names in the article, as readers may infer their endorsement of data and conclusion. If there is nothing to list within a section, please still list the section with “none”.

Sources of Funding

State funding that supported the studies.

Disclosures

Authors must disclose any and all relationships that could be perceived as real or apparent conflict(s) of interest as a footnote after the Sources of Funding section. Conflict-of-interest/disclosure will be published as a footnote to the accepted article. This pertains to relationships with other spirits manufacturers, or other corporations whose products or services are related to the subject matter of the article. Such relationships include, but are not limited to, employment by an industrial concern, ownership of stock, membership on a standing advisory council or committee, being on the board of directors, or being publicly associated with the company or its products. Other areas of real or perceived conflict of interest related to the subject of the article could include receiving honoraria or consulting fees or receiving grants or funds from such corporations or individuals representing such corporations. If there is nothing to list within a section, please still list the section with “none”

If no author has anything to disclose, please list “None”.

References

  1. References must conform to the journal’s style — (NOTE: All authors must be listed in the author listing unless the number of authors exceed 15. If there are 16 or more authors, list the first 10 authors followed by et al.)
  2. Please note that if you use reference software tools (e.g. EndNote or Reference Manager), they do not always match our style, and you may need to manually correct your references.
  3. Please note that all references must first be mentioned in the manuscript text before mention in the Supplemental Materials alone. To confirm, any references in the Supplemental Material must also be mentioned in the manuscript text.
  4. Accuracy of reference data is the author’s responsibility. Verify all entries against original sources, especially journal titles, inclusive page numbers, publication dates, accents, diacritical marks, and spelling in languages other than English.
  5. All references must be double-spaced.
  6. All authors must be listed in references upon first submission. During Revision submission or the collection of final files, all authors must be listed in the author listing unless the number of authors exceed 15. If there are 16 or more authors, list the first 10 authors followed by et al. To clarify, if a reference has more than 15 authors, please list 10 authors, followed by et al. Unless the last author is a group name, in which case the first 10 authors are listed, then et al, then the group name.
  7. Cite references in numerical order according to first mention in text.
  8. Personal communications, unpublished observations, and submitted manuscripts must be cited in the text as “(authors’ full names, unpublished data, year).”
  9. Abstracts may be cited only if they are the sole source and must be identified in the reference as “Abstract.”
  10. “In press” citations must have been accepted for publication and the name of the journal or book publisher included.

Figure Legends

  1. Provide a short title (in the legend, not on the figure itself) and an explanation in brief but sufficient detail to make the figure intelligible without reference to the text (unless a similar explanation has been given in another figure).
  2. Symbols and abbreviations must be defined in the figure legend.
  3. All image acquisition tools and image processing software packages used should be listed. Deviations from the above Image Preparation Guidelines, including nonlinear adjustments, must be indicated in the figure legend along with a description of the processing software used.
  4. For representative panels, the exact number of samples (n) should be listed.
  5. Statistical tests used should be described in each figure legend.
  6. If the figure is reprinted/adapted from another source, please provide a permission letter and include the source in the legend. If no language is provided in the permission letter, use the following sample: Reprinted from Butler et al, with permissions from Smith Publishing. Copyright 2005, American Society of Spirits Research.

Tables and Figures – a total of 6 tables and figures are allowed in each paper.

Note: Figures may multiple panels as long as those panels are crisply viewable upon printing (parts labeled A, B, …)

  1. Each table must begin on a separate page, double-spaced. The table number must be in Arabic numerals followed by a period and a brief informative title.
  2. Use same size type as in text.
  3. Supply a brief heading for each column.
  4. Indicate footnotes in tables by symbols in this order: *, †, ‡, §, ||, ¶, #, **.
  5. Do not duplicate data in figures and tables.
  6. Define acronyms and abbreviations in a separate listing.

 

Figures

Note: In the main body of the manuscript, there is a total of 6 tables and figures. Figures may multiple panels as long as those panels are crisply viewable upon printing (parts labeled A, B, …)

  1. Figures must be in a dpi of 300 or higher.
  2. Acceptable electronic figure file formats for publication: in their original format as TIFF, JPEG (halftone) or PDF, EPS, PPT (line art) files.
  3. Authors are responsible for the cost of printing color illustrations.
  4. Flaws will not be corrected.
  5. Figure parts should be clearly labeled. Letters, symbols, arrows, etc. must be uniform in size and style within each figure, and when possible between figures.
  6. Use the same font (typeface) throughout the figure. Sans serif fonts, such as Arial and Helvetica, work best in a size no smaller than 8pt.
  7. Avoid headings on the figure when possible. Heading information should appear in the figure legend.
  8. Line art should not contain very thin lines, which are hard to reproduce.
  9. Supply a scale bar with photomicrographs.
  10. Provide figure legends on a separate page, in the manuscript word document.
  11. If there are abbreviations or symbols in the figures, they must be defined in the figure or the figure legend.
  12. Limit white space between all panels and between panels and panel labels.
  13. Electronic source files of figures may be submitted in a pdf format for initial submission of a manuscript. Electronic source files of figures for subsequent submissions must follow the guidelines set by the publishers.
  14. If the figure is reprinted/adapted from another source, please provide a permission letter and include the source in the legend. If no language is provided in the permission letter, use the following sample: Reprinted from Butler et al, with permissions from Smith Publishing. Copyright 2005, American Society of Spirits Research.
  15. Authors must be prepared to submit the original, unaltered files from which the submitted figures were derived, if requested by the editorial office.

Data Supplement, if applicable

This optional section provides an opportunity for authors to present supporting materials to the manuscript. The manuscript appears both in the print version and online, whereas Data Supplements are independent from the manuscript and appear only online. Data Supplements undergo peer review and therefore must be submitted simultaneously with original submissions.

Data Supplements may consist of any of the following, in any combination: the expanded materials and methods; additional figures and supporting information; additional tables and supporting information; and, video files.

  1. Material to be published as an online only Data Supplement should be uploaded online as either a word doc or pdf, if possible. An exception to this would be if the Data Supplement is a video file.
  2. Please note that all references must first be mentioned in the manuscript text before mention in the Supplemental Materials alone. To confirm, any references in the Supplemental Material must also be mentioned in the manuscript text.
  3. The Data Supplement should have a title page with the label of DATA SUPPLEMENT above the title.
  4. The Data Supplement should be single-spaced.
  5. If citations are made in the Data Supplement, the Data Supplement must contain its own independent Reference Section with references numbered sequentially, beginning with reference 1, even if some of these references duplicate those in the print version.
  6. Number supplementary figures and tables as S1, S2, etc.
  7. Place the supplemental figure legend underneath the corresponding figure.
  8. When referring to online-only material in the print version of the manuscript, use the phrase “please see http://scientificspirits.org.”

The print version of the Table of Contents of Scientific Spirits highlights articles that contain Data Supplements by having “Data Supplement Online” typed in a box underneath the author listing.

Graphic Abstracts

The graphic abstract provides readers with a single slide which summarizes the study in a form that facilitates its dissemination in presentations. It can be submitted at any time, but is a requirement for revision submission.

The graphic abstract should conform to the following format:

  1. The submitted image can only be a single figure panel.
  2. Size: The submitted image should be no more than a 15 cm square (15 cm x 15 cm)
  3. Font: Arial font that is no less than 12 point.
  4. Resolution: A minimum of 300 dpi is required.
  5. Emphasize the new findings in the paper.
  6. Do not include data items; all content should be graphical.
  7. Please upload as a Graphic Abstract file type in JPG or GIF file format.
  8. The Graphic Abstract should be in color. There is no fee for it being color.